Auction Terms & Conditions COMMONWEALTH OF KENTUCKY TRANSPORTATION CABINET
ANNUAL EQUIPMENT AUCTION
1239 Wilkinson Blvd.
Frankfort, KY 40602
Annual Equipment Auction
Kentucky Division of Surplus Property
Logsdon Auction Group License # 2151
Auction # 21-0002
Due to Covid-19 Pandemic, all Health at Work procedures will be followed!
AUCTION TERMS AND CONDITIONS: This is an online only internet auction for items no longer needed by the Commonwealth of Kentucky (COK), Transportation Cabinet Division of Equipment (KYTC),
GENERAL ONLINE AUCTION TERMS AND CONDITIONS ARE VERY IMPORTANT!
READ CAREFULLY BEFORE YOU ATTEMPT TO BID.
ONCE YOU BID, YOU WILL BE BOUND LEGALLY BY THE FOLLOWING TERMS AND CONDITIONS AS STATED!
IT IS RECOMMENDED THAT ALL ITEMS BE INSPECTED. PICTURES ARE ONLY A GUIDE TO UNDERSTAND AND KNOW WHICH ITEM YOU ARE BIDDING ON.
Auction Start Date: 9/18/2020
Auction Ending Date: 9/29/2020
Auction Item Removal Date and Time: Removal date October 1 through October 30, 2020.
Monday through Friday 8AM. To 3PM, NO property released without a stamped paid invoice from
the Kentucky Division of Surplus Property.
Preview and Removal Location: 1239 Wilkinson Blvd. Frankfort, KY. 40601
THE LOGSDON GROUP IS ACTING AS AUCTIONEER ONLY AND PROVIDING THE PLATFORM TO BID. ALL QUESTIONS RELATING TO THE ITEMS, INSPECTION OR PICKUP MUST BE DIRECTED TO SHAWN MACKIE WITH THE KENTUCKY TRANSPORTATION CABINET.
ALL PAYMENTS WILL BE MADE DIRECTLY TO THE KENTUCKY DIVISION OF SURPLUS.
Preview: Contact for preview. Shawn.email@example.com 502-330-5391
An in person inspection is permitted by appointment only; contact the property custodians for an
appointment and to discuss COVID-19 Healthy at Work Requirements that effect Inspection and Pickup. Shawn.firstname.lastname@example.org
PREVIEW AND INSPECTION WILL BE BY APPOINTMENT ONLY WEEK OF MONDAY, SEPTEMBER 21 - FRIDAY, SEPTEMBER 25 AND MONDAY, SEPTEMBER 28-TUESDAY,SEPTEMBER 29.
BUYER'S PREMIUM: There will be a 7% buyer’s premium added to the final bid.
SHIPPING AND REMOVAL: It is the responsibility of the buyer to contact KYTC personnel to set an
appointment for removal. The contact person for this appointment is email@example.com 502-
330-5391. Seller offers no shipping; it is the responsibility of the purchaser to remove all items. No
repackaging of items by KYTC personnel. It is the buyer’s responsibility to secure all items. KYTC
personnel will assist with forklift. The removal times are October 1, 2020 through
October 30, 2020 with a stamped paid invoice.
THIRD PARTY SHIPPING: If a third party shipper is used, email notification must be made to
firstname.lastname@example.org stating who is picking up for the buyer. This email will include a stamped
paid invoice issued by DSP personnel to the buyer, color photo of driver’s license for the shipper and
buyer. Failure to adhere to these guidelines will result in appointment cancelation.
DISCLAIMER: Logsdon Auction Group LLC. and Division of Surplus Property are not responsible
for the acts or representations of Commonwealth of Kentucky Department of Transportation. The
auction shall be governed by the terms set forth herein (the agreement), and any additional terms
and conditions that are posted concerning the specific property. The Agreement constitutes a valid,
binding contract between individuals participating in the auction with the intent to purchase property,
referred to as the Bidder or Buyer, and Seller/Auctioneer. The term Bidder or Buyer shall include, but
not limited to, the individual or the company represented by the individual and any and all of its
agents, employees, representatives, officers, and directors. Auctioneer and the Commonwealth of
Kentucky are not responsible for statements made by the Bidder, Buyer, or other parties. Auctioneer
Commonwealth of Kentucky reserves the right to periodically change the terms and conditions of the
Agreement, which shall be effective immediately upon posting. It is the Bidders responsibility to
review any and all changes made to these terms and conditions prior to bidding on property. The act
of submitting a bid shall constitute Bidder acceptance of each and every term and condition
contained herein, any additional terms and conditions posted with the property, and any changes
made within the full agreement. All persons attending, inspecting or removing property assume all
risks whatsoever of damage or loss to person and property and specifically release the Auctioneer
and the Commonwealth of Kentucky from all liability. Auctioneer and Commonwealth of Kentucky is
not liable by reason of any defect in, or condition of, the property or the premises on which the
preview/sale is held. Auctioneer and Commonwealth of Kentucky is released for any claims to actual
damage to the property sold and/or consequential damages that may result from the sale of
PLEASE REFRESH YOUR PAGE!
Please remember to refresh your page during the bidding. The bidding page you are viewing shows you the bid at the time you logged on to that page. YOU MUST REFRESH YOUR PAGE EVERY SEVERAL SECONDS to view accurate bids. This is particularly important during the final minutes of bidding for an item.
SERVER & SOFTWARE TECHNICAL ISSUES: Online bidding is offered as a courtesy. The Auctioneer, Logsdon Auction Group, LLC, Commonwealth of Kentucky, and the Internet and Software Providers do not guarantee or warrant the online bidding procedure and/or system to operate without interruption or malfunction.
In the event there are technical difficulties related to the server, software or any other online auction-related technologies, Logsdon Auction Group, LLC, reserves the right to extend bidding, continue the bidding, or close the bidding. NEITHER THE COMPANY PROVIDING THE SOFTWARE, COMMONWEALTH OF KENTUCKY or LOGSDON AUCTION GROUP, LLC SHALL BE HELD RESPONSIBLE FOR A MISSED BID OR THE FAILURE OF THE SOFTWARE TO FUNCTION PROPERLY FOR ANY REASON.
DISCLOSURES / NO WARRANTY: There is no warranty offered, expressed or implied, by Logsdon Auction Group LLC. or the Commonwealth of Kentucky for any property. All property is sold AS-
IS, WHERE-IS, and with all faults and defects therein. All information provided is believed to be
correct but NO warranty as such is either expressed or implied, including but not limited to the
merchantability or fitness for a particular purpose. Bidder is solely responsible to determine
condition, age, authenticity, value or any other determinative factor. Bidder is encouraged to INSPECT the property prior to submitting. Photographs are simply to identify items. ALL SALES ARE FINAL!!
The Commonwealth of Kentucky reserves the right to add or withdraw property from the auction,
and/or regroup items. Logsdon Auction Group LLC. and Commonwealth of Kentucky reserves
the right to sell property absolute or with reserve, at Sellers discretion.
Buyer assumes full responsibility of property at time of purchase, and all risk of loss and damage to
property. All titles will be assigned to registered bidders, if you are purchasing in a company’s name
please notify auctioneer prior to biding. NO TITLES WILL BE ISSUED UNLESS COMPLETELY
FILLED OUT, an Insurance Liability form shall be completed on each titled vehicle. The buyer has
fifteen (15) days to transfer the titled vehicle, failure to transfer will result in the item registered with
the Franklin County Clerk Kentucky as an incomplete title.
BIDDER REGISTRATION: Bidder must be 18 years of age or older and are required to register for
the auction. In registration, Bidder must submit information found to be current, complete, and
accurate for proper identification. Auctioneer does not sell or rent this information. Auctioneer uses
email mailing lists to notify customers about online and live auctions. Customers who do not wish to
be notified should contact the office of the Auctioneer and request removal from the email mailing
list. Bidder is responsible for security of his/her bidding number/user name and password, and any
and all bids placed under the assigned number/ID. Auctioneer should be notified immediately if
Bidder believes number and/or password have been compromised. Auctioneer reserves the right to
terminate registration, deny any person for any reason permission or access to bid, to reject any and all bids, and to suspend or ban Bidder from bidding, at Auctioneers sole discretion. Bidder registration is not transferable or assignable. Registration is free but does require several important pieces of information. As with our live auctions, bidders must be registered with a full name, address, and telephone number. An email address is also required so bidders may be sent winning bid notifications and auction invoices. Information from either a MasterCard or Visa is to be held on file. This information is obtained to deter defunct bidding. The account will be charged in the event that an item has been unpaid after the allotted time for payment has passed. Registration may only be completed with an acknowledgment that the bidder has read and understood all terms and conditions for the sale and online bidding.
BIDDING: Bidder must register to participate in the auction. Read the descriptions of each lot and
view photographs carefully. If you have any questions call 502-330-5391. Should you visit the
viewing location, please personally inspect the property on which you intend to bid during the date(s)
indicated in the details per item when applicable. Using YOUR knowledge and experience, form your
own opinion of the property and bid accordingly. If you are in doubt, DO NOT BID. All items are sold AS-IS WHERE IS AND WITH ALL FAULTS! This is an AUCTION and all SALES ARE FINAL. Bids
cannot be retracted and are binding contracts between Bidder and Auctioneer/Seller. Bidder is
accountable to be informed about property and associated costs before bidding. If you bid on several lots that are similar you do not have the right to pick which lots or items you want. If you result in being the final high bidder you are expected to pay for that item. Online bidding is to be understood as a binding contract. Bids will be taken with the understanding that the bidder will honor their winning bid with sufficient funds including all applicable taxes and fees. Do not bid if you do not intend to pay. Notification of winning bids will be sent via email along with an auction invoice within 24 hours of the auction’s close
CLOSE OF BIDDING: For your convenience, the closing of items will begin on a staggered basis of 10 seconds for each item. See paragraph below regarding the Extended Ending feature.
EXTENDED BIDDING: The items in the auction will be subject to a extended ending, whereas at the close of the auction, any bidding activity on an item within 3 minutes of the closing time will automatically extend the bidding for 3 more minutes past the time of the last bid. The bidding on that lot will continue to remain open in 3 minute intervals as long as there is bidding activity within 3 minutes of the previous bid. Once there is no bidding activity for a 3 minute period, the bidding on that item will close. For example, if a lot is supposed to close at 7:00 PM but a last minute bid is placed at 6:59 PM, bidding will be extended until 7:02 PM. If another bid is placed on an item at 7:02 PM, bidding will then close at 7:05 PM, unless subsequent bids are placed.
METHODS OF BIDDING
Bidding can be made using two methods on our website- “Your Bid” and “Your Maximum.”
“Your Bid:” This feature allows the bidder to input a single bid as in a live auction. For example: the bid for item #1 is currently $2,000 placed by bidder A. Bidder B wishes to bid $2,500. By placing a bid of $2,500 in the “Your Bid” box, Bidder B now has the current winning bid. If Bidder A wishes, he/she may bid again, continuing the auction cycle.
“Your Maximum:” This feature does your bidding without the bidder having to constantly view, log in, and bid on an item. Setting a maximum online is much like coming to a live auction with a preset spending limit in mind. The program will bid for you, in the prescribed increments, and only up to your spending limit for the item. For example: item #3 is currently at $5,000 with Bidder A having the winning bid. Bidder B wants to place a bid and is willing to spend as much as $7,500 for item #3. If Bidder B places a maximum bid of $7,500, the price of the item rises only to $5,050. Bidder A returns to the item online and places his/her maximum bid at $5,250. The program automatically does the bidding: A-$5,100, B-$5,150, A-$5,200, B-$5,250. The bidding stops at $5,250 with Bidder B winning because the next bid would be $5,300, which is more than Bidder A’s limit. Maximum bids are kept confidential. Any bidder can raise a bid or a maximum bid at any time prior to the close of the auction.
A maximum bid is kept confidential, and Bidder authorizes Auctioneer and Program to place bids on his/her behalf up to the amount of the maximum bid. All questions or disputes must be resolved immediately; no changes or adjustments will be made at a later date. Auctioneer reserves the right to reopen bidding. Auctioneer decisions will be final.
BUYERS PREMIUM: A Buyers premium of 7% will be charged on each purchase Unless otherwise
stated. A buyer's premium, an advertised percentage of the high bid or flat fee added to the high bid
will be added to the high bid and become part of the purchase amount at settlement. Buyer agrees
to these provisions and will pay the applicable buyer's premium. Example if an item is sold for
$100.00 + 7% buyer's premium = Final bid price $107.00 + applicable taxes.
PAYMENT TERMS: PER THE DIVISION OF SURPLUS ALL PAYMENTS ARE REQUIRED TO BE A SECURED ELECTRONIC PAYMENT (ie. . CREDIT/DEBIT CARD WITH A 2.75% CONVENIENCE FEE OR ACH (ELECTRONIC CHECK) WITH A $2 FEE. ALL WINNING BIDDERS WILL RECEIVE AN EMAIL/TEXT ONCE THE AUCTION IS COMPLETED WITH PAYMENT INSTRUCTIONS. All payments must be received by the Kentucky Division of Surplus Property personnel from October 1, 2020 through October 7, 2020 Monday through Friday only. No payment extensions will be granted. Payment will be made in full by the buyer. Upon making payment for property, no stop payment of funds will be honored. Any stop payment order of a Credit Card/Debit Card which is returned marked insufficient funds, shall be deemed by the parties to be a prima facie evidence of fraud existing at the time the transaction was consummated and shall be construed by the parties as intent to defraud. If you are from another country other than the US, you must pay in US funds.
FOR QUESTIONS REGARDING PAYMENT PLEASE CONTACT THE FOLLOWING INDIVIDUAL:
DIRECTOR OF SURPLUS PROPERTIES
TAX INFORMATION: 6% KY Sales tax, when applicable, charged on both the purchase price and
buyer's premium. If you are purchasing items with Tax Exemption, you must notify the Logsdon
Auction Group LLC. in advance of the auction closing. Taxes, fees, shipping, handling, insurance,
storage and security charges are Buyers expenses, and will be calculated and rendered due at the
sale of the property.
IN ORDER TO BE EXEMPT YOU MUST DOWNLOAD AND COMPLETE THE APPLICABLE FORMS AND RETURN TO THE LOGSDON GROUP PRIOR TO THE AUCTION ENDING.
KENTUCKY FARM EXEMPTION CERTIFICATE
KENTUCKY RESALE CERTIFICATE
ALL FORMS MUST BE RETURNED VIA EMAIL TO KELLY@THELOGSDONGROUP.COM
BIDDER DEFAULT: If a bidders defaults, refuses to pay for an item purchased through this online
auction, the bidder will be in default and will receive no items won. The bidder will not be allowed to
participate in any auction associated with the Commonwealth of Kentucky for a period of two (2)
REMOVAL OF PROPERTY / SHIPPING TERMS: Buyer assumes full responsibility of property at
time of purchase, and all risk of loss and damage to property. Property will not be removed from sale
premises until payment in full has been received. Any and all methods of lifting, towing, and/or
hauling are the Buyers responsibility. Packing and shipping costs are the responsibility of Buyer and
can be conducted by a third party of choice. The final day of removal will be October 30, 2020. Any
and all property not removed by Buyer by the final day of removal will revert back to the
Commonwealth of Kentucky and may be resold at auction or disposed of in any other manner that
seems to be suitable.
BIDDING IN THE ONLINE AUCTION: Once you are registered and have your User Name and Password, you may place bids as soon as a lot opens for bidding. Your bids are FINAL and constitute a binding contract. Please be aware that lots will close at various times and possibly different days and may be extended. You are responsible for monitoring these close times. Please bid early to avoid disappointment. Bidder acknowledges that hardware malfunctions, software malfunctions, viruses, and similar issues do occur and are beyond the knowledge, scope, and control of Auctioneer. We are NOT responsible for your system malfunctions, connection to the internet or your e-mail client stopping any of our e-mails to you in regard to bid confirmations and/or outbid notifications. All lots for the on-line auctions shall be paid in accordance to the above payment terms prior to pick up. An invoice will be sent to your registered e-mail address within 24 hours following the conclusion of the auction.
Seller User Terms
Bidder User Terms